Your shared source of truth for company policies
Clear policies. Traceable acknowledgements.
Policynez brings policies, updates and employee acknowledgements into one place, so your organisation and your employees stay on the same page — and you can always show who acknowledged which version, and when.
Your workspace is ready in minutes at policynez.com/your-company · No card required · Full features for 14 days
- Sign in with Microsoft 365 or Google
- Your company's own logo
- AI policy assistance
- Exportable acknowledgement records
Confirmation receiptThe problem
Policies exist. The record of who saw what often doesn't.
Many companies have policies but don't keep clear records of what was shared, updated or acknowledged by employees. That leaves the organisation and its employees with different understandings of the same rules — and room for confusion, disagreements and potential legal issues.
When a dispute arises, missing records make it harder to establish which policy applied, what was communicated, and who acknowledged it.
The solution
One shared source of truth for every policy
Policynez brings policies, updates and employee acknowledgements into one place, helping your organisation and your employees stay on the same page.
Employees read policies and ask questions through an AI assistant grounded in the policy text. HR automates reminders and maintains a clear record of who acknowledged which policy version — and when.
See it in action
The real app, screen by screen
These are actual screens from Policynez — exactly what your employees and HR team will use.
See every policy and what needs attention
- Pending and confirmed policies at a glance
- Clear status on each card — nothing gets missed
- Search across every company policy
Read, ask, and confirm — on one page
- Read PDFs, Word files or Google Docs in the browser
- Ask the AI assistant questions answered only from this policy
- Tick and confirm — a receipt is issued instantly
Know exactly who has acknowledged what
- Company-wide confirmation rate and who is pending
- Per-policy progress, opens and reading time
- Download receipts and status lists as PDF or CSV
Key benefits
What changes when policies are traceable
Everyone on the same page
Give the organisation and its employees a common reference for company policies, so both sides work from the same document rather than separate understandings.
Fewer misunderstandings
Make policies easier to find, clarify and acknowledge. Employees can read the policy and ask questions about it in the same place, before assumptions build up.
Clear records when questions arise
Refer to documented policies and acknowledgements during internal reviews, audits or disputes, with each record tied to a specific policy version.
Less manual follow-up
Automate reminders for pending acknowledgements and recurring confirmations, instead of chasing people over email and chat.
Stronger accountability
Connect each acknowledgement to an employee, a policy version and a timestamp, so responsibility for what was read and confirmed is never ambiguous.
Faster onboarding for new joiners
Bring new joiners into the current policies on day one. They read and acknowledge everything in one sitting, and you can see who has completed it without a separate induction checklist.
What's inside
Everything a policy rollout needs, in one product
One place to read every policy
Share PDF, Word and Google Docs policies through a clean in-app reader. The current version is always the one employees see, on desktop and mobile.
Acknowledgements tied to versions
Each confirmation records the employee, document version, server timestamp and a unique receipt number — the traceable record behind the tagline.
An AI assistant grounded in the text
Employees ask questions inside the document they are reading, and the assistant answers from that policy's own content — clarifying it, not inventing rules.
Reminders that run themselves
Automated reminders, change notifications and scheduled reconfirmation keep acknowledgements current. Delivery logs show bounced emails so failures can be retried.
See who has actually engaged
Review document opens, drop-off and time spent reading, so follow-up goes to the people who need it rather than everyone at once.
Records you can hand over
Download individual acknowledgement receipts as PDFs or export company-wide CSV reports for management reviews, audits or disputes.
How it works
A clear path from policy distribution to acknowledgement
- 1
Add your policy
Upload a PDF or Word document, or bring in a Google Doc. Give employees access through the in-app reader.
- 2
Share it with your team
Distribute the policy and let employees read, ask questions and submit their acknowledgements in one place.
- 3
Track progress and follow up
See which acknowledgements are outstanding. Use reminders, revision notifications and reconfirmation schedules to keep the process moving.
- 4
Retrieve the record
Open an employee's acknowledgement receipt or export a company report when HR, management or an auditor needs the information.
Acknowledgement evidence
Know which policy version each acknowledgement belongs to
When you need to review an acknowledgement, the details matter. Policynez connects each confirmation to the employee and the document version associated with it.
- The employee's identity and policy version.
- A unique receipt number and server-recorded timestamp.
- The acknowledgement statement.
- A SHA-256 document fingerprint to support integrity checks.
Download a PDF receipt for an individual acknowledgement or use CSV reports to review records across the company.
AI policy assistance
Let employees ask the policy questions on their mind
Employees can ask natural-language questions directly inside a policy. The AI assistant uses the active document's content to help them find the information relevant to their situation.
Give employees a convenient way to explore information in the policy they are reading.
Use cases
Support the policy work your team handles every day
Employee onboarding
Bring new employees' policy reading and acknowledgements into one organised experience. Help HR see which confirmations still need attention.
Policy updates and periodic reconfirmation
Notify employees when policies change and schedule repeat acknowledgements at the intervals your organisation chooses.
Internal reviews and audit preparation
Retrieve individual receipts and company reports when management or reviewers request evidence of policy acknowledgements.
Built for HR, operations and compliance teams in growing businesses, including software companies, professional-services firms and distributed teams.
Enterprise & security
Built so every company's policies stay their own
The controls IT and security teams ask about before a policy platform goes out to the whole organisation.
Company single sign-on
Link Okta, Microsoft Entra ID or Ping through SAML 2.0, or connect an OpenID Connect provider, so employees sign in with the accounts your IT team already manages.
Sign-in restricted to your domains
Only the email domains you approve can reach your workspace. Personal accounts such as Gmail or Outlook are turned away at sign-in, and you decide which domains count as yours.
Data isolated company by company
Policies, acknowledgements, receipts and uploaded files belong to your workspace alone. Access is checked against your company on every record, so another company can never reach them.
- Your own workspace address — policynez.com/your-company — with your logo and name.
- Owner, HR admin and employee roles for each company, with the owner's access protected.
- Acknowledgement receipts carry a unique number, a server-recorded timestamp and a SHA-256 document fingerprint.
- Email delivery logs show what was sent, to whom and whether it failed, so nothing goes out silently.
Pricing
One simple plan that grows with you
Every feature included. Start with a 14-day free trial — no card required.
Policynez
A clear starting price — grow without moving between packages.
Includes up to 100 employees
Additional employees: US$0.50 each per month
Annual: pay for 10 months, get 12
- Unlimited policies and versions
- PDF, Word and Google Docs reader
- Acknowledgement receipts with timestamps
- AI assistant grounded in your policy text
- Automated reminders and reconfirmation
- Engagement insights and email delivery logs
- PDF receipts and CSV exports
- Microsoft 365 sign-in and domain controls
Estimate your price
- Base plan (up to 100 employees)
- US$49/mo
- 50 extra × US$0.50
- US$25/mo
- You save with annual billing
- US$148
- Effective cost per employee
- US$0.49/mo
FAQs
Frequently asked questions
Clear policies. Traceable acknowledgements.
Give your organisation and its employees one shared source of truth for policies — and keep the record of who acknowledged which version, and when.